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Executive Administrative Assistant to the President/CEO APPLY NOW

Nashville, TN
Admin
26 Jul 2024
Full time

Job Description

The Assistant to the President/CEO will perform a wide variety of specialized activities and be responsible for administrative support duties for the President/CEO. The Assistant must be highly resourceful, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The Assistant must have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a flexible schedule due to travel, deadlines, and/or duties outside of normal business hours.

Required Skills and Education

  • Bachelor’s Degree from an accredited college or university
  • At least 5 years of experience working in a corporate environment as an Assistant
  • Advanced computer skills, software and hardware
  • Able to make sound decisions and work independently
  • Must possess strong interpersonal skills using tact, patience and courtesy
  • Must maintain proper, professional attire and grooming at all times
  • Clear verbal and written communication skills with staff, customers and other departments
  • Analytical and problem-solving skills
  • Highly organized and ability to effectively manage priorities
  • Expert in Microsoft Office, especially Excel and Word
  • Proficient in various social media platforms
  • Ability to travel within 48-hour notice

Responsibilities

  1. Develop reports in support of monthly and ad hoc meetings
  2. Update job knowledge by participating in educational opportunities and reading professional publications
  3. Database management
  4. Take and transcribe dictation, as well as type, at an acceptable rate of speed
  5. Keep organized records and take minutes at meetings as directed
  6. Complete critical aspects of deliverables and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, making adjustments to plans
  7. Oversee public relations and media outreach correspondence as directed
  8. Attend all meetings, both on-site and off-site, as directed
  9. Maintain confidentiality and professionalism at all times
  10. Assist President/CEO with duties including, but not limited to, financial, HR, and operational matters
  11. Represent President/CEO by welcoming visitors, arranging meetings, and planning and/or attending other corporate functions; answering communications, answer questions and meeting requests as directed by President/CEO, COO, and Directors
  12. Experience in arranging travel for executives and special guests
  13. Attend National Baptist Congress in June and other corporate events
  14. Additional duties as assigned

APPLICATION FORM

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